Mayor and Aldermen to Review Golf Course Proposals During Thursday Workshop

October 18, 2010
by: 
Dwayne Page

Facing a Saturday deadline, the Smithville Mayor and Board of Aldermen still seem unsettled on what to do about the Municipal Golf Course and Swimming Pool

Smithville Golf Management is giving up it's lease as of Saturday, October 23rd and no one has yet been selected by the city to either to lease or manage the operation.

Two weeks ago, the aldermen voted to seek written proposals from interested parties and last night (Monday night) two were offered. Thursday night, the mayor and aldermen will meet in a workshop at 7:00 p.m. to review the proposals from Farron Hendrix and Tony Poss and any others that might be presented.

Farron Hendrix of Smithville Golf Management, the current tenant, told the mayor and aldermen Monday night that his group would agree to assist the city in the continued management of the golf course during the transition under certain conditions.

Hendrix said those conditions are that: "The City of Smithville will purchase our equipment at an appraised value."

"The City of Smithville will pay two employees (chosen by Smithville Golf Management) an hourly wage of $10.00 each to run the clubhouse and maintain the golf course."

Smithville Golf Management will continue to oversee the course, maintain and repair the equipment (with the City purchasing any needed parts), and assist with course maintenance (aerating, mowing, seeding, etc.) until April 1st, 2011."

"Smithville Golf Management will submit to the City all green fees collected, and weekly time sheets of the employees."

"Currently, two employees are needed nine hours per day Monday through Friday, and ten hours per day Saturday and Sunday; however, as the weather changes, these weekly hours will decrease", said Hendrix.

Hendrix added "This proposal will allow the City to keep the Golf Course operational during the slower winter season, and will allow the City an extended amount of time to determine how to best manage the Golf Course."

Meanwhile, Tony Poss, doing business as Poss Lawncare, addressed the mayor and aldermen Monday night with his own proposal.

"My proposal has four options for the city to consider. Option 1: I agree to manage the golf course and swimming pool for the City of Smithville for all revenues under $94,000 to help pay for labor in the Pro-shop and golf course mowing labor from this $94,000. After $94,000 in gross sales, I will reimburse the city at a rate of 50% each month until my management term is terminated. The city will pay for all expenses of the pool, golf course, lifeguards, utilities, and all insurance costs. Repair or replace any defects in irrigation lines to the greens and tee boxes which includes pumps or any other issue that may arise. The city will pay for all Golf course equipment needed and expenses on the equipment while I'm overseeing the course. Any new equipment for the course or improvements will be approved by the city and myself before any purchases are made. This proposal is for 10 years and an optional 10 year extension. I will give the city a 60 day notice of any intent to void a contract at any time and in no way be obligated to this proposal if awarded under these terms. These terms can be discussed or altered in any way as long as both parties agree to the terms. If the city agrees to any proposal, the city also pays the attorney fees to make any one of these proposals legal."

"Option 2: I would retain all revenues under $71,000 to pay for three employees to run the Pro-Shop and keep the greens, golf course and swimming pool under supervision. This pro-shop is open seven days a week and a minimum of 12-14 hours per day. The city would pay all expenses and after the $71,000 is reached in gross sales, I would reimburse the city 50% of the sales after that. The city would furnish extra help to mow the golf course."

"Option 3: Pay me a salary of $71,000 to manage the course seven days a week, on average 119 hours per week during peak months and the city to supply needed help and equipment. The city would keep 80% of the revenues and I would receive 20%.'

"Option 4: have a workshop to see if an agreement can be reached."

Poss added " My main goal is to have a manicured golf course, respectful pro-shop, and a more up to date swimming pool. This is why I want to partner with the city to try and get grants to achieve this."

Mayor Taft Hendrixson said the city could not purchase equipment directly from Smithville Golf Management, because of the competitive bidding requirement. Alderman Aaron Meeks added that funds are not allocated in this year's budget for some of the suggestions offered up in these proposals.

The mayor said if no agreement is reached soon, the city may have to hire someone as a stand-in manager to keep the golf course maintained until the issue is settled.

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