County Adopts Fuel Card Use Policy for Employees

January 25, 2023
By: Dwayne Page

After it came to light last fall that a former solid waste employee had used a county issued fuel card for his own benefit, officials realized a policy was needed to guard against any abuses by county employees in the future.

During Monday night’s regular monthly meeting, the county commission adopted a DeKalb County Fuel Card use policy

County Mayor Matt Adcock issued the following statement on the new policy.

“This fuel card policy is to keep the fuel cards safe from theft and hold employees accountable for their assigned fuel card”.

“In the past we had an incident with an employee who took a fuel card home and purchased fuel for his personal vehicle.”

“This policy covers areas like storing the fuel cards in safe and secure locations, that they should remain in that position and never be taken home, that every employee has their own PIN number that can’t be shared with any other employee, and each vehicle fuel card is assigned to a vehicle and cannot be used with an unassigned vehicle”.

“We also made miscellaneous fuel cards for portable gas tanks, chainsaws, or etc”

“This policy requires lots of documentation like a department vehicle fuel log with vehicle mileage, the amount and type of fuel used, and the name of the operator doing the transaction. This information documented should match what we receive back from the fuel card action report at the end of the month”.

“This is a countywide policy that will be implemented for every department that uses a county vehicle and operates off of a fuel card,” said County Mayor Adcock.

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