October 17, 2018
By: Dwayne Page
County Clerk James L. (Jimmy) Poss is a step closer to getting extra help in his office.
During a meeting Tuesday night at the courthouse, the county budget committee voted 4-1 to recommend to the county commission that Poss’ request for a budget amendment in the amount of $15,896 be adopted to make a part time position full time for the pay period October 29, 2018 to June 30, 2019. The funds would be drawn from the county’s fund balance (cash reserves) to pay for it. That would give County Clerk Poss a total of four full time employees in his office.
Members of the new Budget Committee are Chairman Dennis Slager and Jerry Adcock, Anita Puckett, Sabrina Farler, and Jeff Barnes.
Barnes made a motion to recommend approval of Poss’ request. Slager offered a second. Farler and Puckett joined them in voting in favor. Adcock, the only returning budget committee member since the election, voted no.
County Clerk Poss said the workload in his office has increased over the last four years with more services added to better accommodate the public and the county has benefitted from the increased revenues those services have generated.
“For example in 2013 three thousand titles were produced in DeKalb County. As of December this year we’re expected to hit near 14,000 new titles produced in this county, creating a revenue difference going from $20,000 in 2013 to $120,000 in 2018. That is a substantial increase in title production and that is going to continue bringing in more money for the county,” he said.
Poss said overall his office has consistently collected more fees than budget projections each year.
“In four years since beginning 2014 to 2018 our office has been above projections every year. We’re just shy of $100,000 above projections of fees in a four year period and we have been up every year in total annual receipts since 2014. In just the last two years we have had an increase of $285,000 from the year 2014-15 to 2016-17. We are averaging $20,000 a month in excess fees to the Trustee. I would not be here if there was not a real need but my office needs the employee to do the amount of work we are doing,” said County Clerk Poss.
“Based on the figures I have seen of the increase in fees that this office has generated over the last two or three years, I understand why his request is being made. He is sort of wanting to tap in on what he has been generating to get another half-time employee to make it a full time position to better service the office. Its very obvious the increase in business and the increase in fees. I understand this is not a fee office and the fees go into the general budget and the more fees he takes in its good for the general budget but this is my justification for what he is trying to do,” said Slager.
Adcock opposes funding the position and takes exception to using money from the fund balance to pay for it.
“If we start playing with fund balance, We’re going to start depleting it and our bond rating is going to go down. We are also going to start talking about schools here in the next few months and this is not going to help schools. We have to make up our minds what we are going to do,” said Adcock.
County Mayor Tim Stribling explained that the money to fund the position could possibly be taken from other areas of the budget instead of the fund balance but its too early in the budget year to make that call.
“The budget impact for this year would be $15,896. We have to take it from somewhere else in the budget or from the fund balance. We’re just four months into the budget. If we were nine months in we could probably go through the budget and see where we could (find the money) so that is why we’re saying fund balance. It’s too early to pick apart the budget to find the money. There is money in fund balance and that is the best place right now to draw the funds if you do fund it,” said County Mayor Stribling.
“The impact of a new full time salary is $26,786 but you also have to figure insurance, retirement, social security, etc. so the total impact on the budget of a first year employee is $34,332. In this case we have broken it down to the period Jim is requesting from October 29, 2018 to June 30, 2019. That salary would be $17,513. Then you add insurance, retirement, social security, etc which would make it $22,496. He (Jimmy) already has in his part time (budgeted) money that he has not spent, $6,600. We budgeted him $10,400 (for a part time employee) and he has $6,600 in his part time money that has not been spent. We can deduct $6,600 from the $22,496 which would make the final amount needed for this year to fund the request $15,896,” said Stribling.
The county commission is expected to consider the budget committee’s recommendation at the next monthly meeting Monday night, October 22 at 6:30 p.m. at the courthouse.